: : Accounts : :


	Please contact our accounts office to enquire about tax, bank accounts, and any other financial matters. Who pays me and when? Payment Methods Timesheets Tax National Insurance Will I receive holiday pay? Who pays me and when? How does the wage system work? Is the client liable to pay any fees for the recruitment service? How much is the fee for the client / candidate to use this service? When you are placed in a position as a temporary or locum worker then the client (hospital etc) pays the fee for the service. The candidate is paid hourly and the client (hospital etc) is charged at a higher hourly rate. The agency is paid the margin, or difference between the two rates after subtracting any tax or National Insurance required to be paid by law. (Back to top) Payment Methods Payment to doctors will be processed on receipt of a correctly completed and signed timesheet, subject to NI and tax deductions being made under current regulations. Payment will be made directly to your bank or building society via the BACS system, and takes around 2 days to clear into your bank account. If this is problematic we can issue a cheque, but only in special circumstances. We will pay you within 7 days of receiving your timesheet subject to approval of hours worked. Payments are made to the nearest quarter hour, rounded down. Travel expenses are not always paid and you will be advised of the situation before you are put forward for a post. Where necessary you should retain travel receipts, or make a note of your mileage if travelling by car. If you have any queries please contact our Accounts Department. (Back to top) Timesheets You will receive a timesheet for each week or part week of the post you are covering. You should ensure you carefully fill in the hours that you work and any travel details in instances where travel expenses have been agreed. The timesheet must be signed by an authorised person such as the Consultant or Medical Staffing Officer (duplicate copies left with them when supplied), and sent back to us as soon as possible. No payment will be made on unauthorised or incorrectly authorised timesheets. It is your responsibility to get your timesheet authorised by the appropriate person before leaving the hospital. Timesheets should be sent to us as soon as you have finished each week/job and had approval of the hours worked. Failure to do this can seriously delay payment. Download a timesheet (Back to top) Tax Locum work as your second job On commencement of employment with GLOBAL VISION MEDICAL, you will be sent a P46 form. Please complete and return the form to our Accounts Department. This is then forwarded to the Tax Office who will inform us of the appropriate tax code to use with regard to your additional earnings. If you remain registered with us, but have a break of 3 months or more between any two assignments, it is a legal requirement that we send you a further P46, which has to be completed, in order that we can reapply for your tax code. If you decide to leave our employment please request a P45 form this should be passed to your full time employer. (Back to top) Locum work as your main employment On commencement of employment with GLOBAL VISION MEDICAL, please supply us with your P45 as issued by your previous employer. If you do not have a P45, we will issue you with a P46. This form is forwarded to the Tax office, which will then inform us of the appropriate tax code to apply to your earnings. If you remain registered with us, but have a break of 3 months or more between any 2 assignments, it is a legal requirement that we send you a further P46, which has to be completed, in order that we can reapply your tax code. If you decide to leave our employment, we will supply you with a P45. This should then be passed to your new employer. Approximately six weeks after the end of the tax year, we will send you a statement of earnings, tax and National Insurance deductions, called a P60. You should keep this form indefinitely. National Insurance Locum work as your second job If working full time in another capacity, you may already pay the maximum Employees National Insurance contributions. If this is the case, we should not be deducting additional National Insurance and you should request us to send you a CA72 form. Once completed this form must be sent to the Contributions Agency who will assess your request and if applicable they will send us a deferment certificate. This allows us NOT to deduct National Insurance and to refund any contributions already deducted. Approximately six weeks after the end of the tax year, we will send you a statement of earnings, tax and National Insurance deductions, called a P60. You should keep this form indefinitely. (Back to top) Self Employment As a junior/middle grade doctor, you work under the control and supervision of others and as such cannot be self-employed. As a consultant or GP, you may be considered self-employed. If you wish to be paid gross, you should obtain verification from your tax office that they consider you self-employed. Without this verification, we have to deduct tax and national Insurance from your salary. Don’t pay more NI contributions than you should. Download IR Form (Back to top) Will I receive holiday pay? You will be eligible for up to four weeks of paid holiday in one year subject to the qualifying rules set out in the working time regulations. To qualify for holiday pay you need to be in a non-training grade, working under the UK PAYE system. Holiday pay is included in the hourly rate you are paid at the rate of 8.33%. (Back to top)